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Staff Management and Payroll for Schools

SchoolBee keeps a record for every teacher and support staff member — contact details, joining date, role, classes they teach and documents — and lets you decide exactly what each person can see and do when they log in.

At month end, run payroll for everyone in one go: working days, loss-of-pay days, deductions and net pay are calculated, payment details recorded and payslips produced.

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SchoolBee users and roles screen with staff permissions

Capabilities

Staff & Payroll in SchoolBee

  • Staff directory

    Teachers and support staff with role, contact, joining date and the classes they handle.

  • Portal logins & roles

    Give staff a login and choose what each role can access — or keep a record with no login.

  • Monthly payroll

    Run payroll for a month with working days, LOP days and deductions per person.

  • Payslips

    Generate payslips and record when and how each salary was paid.

  • One-off adjustments

    Change a month’s amount for one person without touching their regular salary.

  • Staff documents

    Track essential staff documents such as ID, PAN and police verification.

How it works

Step by step

  1. 1

    Add staff

    Create records for teachers and support staff.

  2. 2

    Set access

    Give logins and roles to the people who need them.

  3. 3

    Run payroll

    Review working days and deductions for the month.

  4. 4

    Pay and share slips

    Record payment and hand out payslips.

Benefits

Why it matters

  • Right access for each person

    Teachers see their classes; accounts sees fees; owners see everything.

  • Payroll in minutes

    No separate spreadsheet for salaries and deductions.

  • Compliance-ready

    Missing staff documents are flagged in a report.

  • Clear history

    Every payroll run and payslip stays on record.

FAQ

Frequently Asked Questions

Does every staff member need a login?

No. You can keep records for support staff without giving them access, and give logins only to those who need them.

Can SchoolBee calculate loss of pay?

Yes. Payroll runs include working days and LOP days, with deductions and net pay calculated for the month.

Can I see payroll totals?

Yes. The Payroll summary report shows a month’s gross, deductions, net, paid and unpaid amounts.

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